EMS
Virtual EMS is Stern's room reservation system where students, faculty, and staff can book classrooms, event spaces, meeting rooms, and study spaces, as well as request services for those spaces, such as catering, microphones, and recordings. You can access the site at https://emswebapp.stern.nyu.edu or using the Reserve a Room icon on SternLife.
When planning an event, there are a few timelines that you should keep in mind. These timelines are listed below:
Booking Requests
Requests for classrooms will be processed starting 2 to 3 weeks after the start of the semester during which they fall. This is due to the fact that classroom assignments are still in flux until 2 or 3 weeks after the start of each semester.
Requests for event spaces are reviewed three times per year. Special Events schedules and conducts meetings with requestors during which these requests are reviewed.
Service Requests
Catering requests and room setup requests MUST be submitted no later than 7 calendar days prior to a booking. After this, requests for catering and/or room setup must be discussed with an event consultant. A list of event consultants can be found here.
Event technology requests MUST be submitted no later than 3 calendar days prior to a booking. After this, event technology requests must be discussed with the Classroom and Event Technology Group (CETG). Last-minute requests are not guaranteed.
Booking Cancellations
Bookings may be cancelled as follows:
Bookings with no services can be cancelled up to the day of the booking, though you are highly encouraged to cancel bookings as soon as possible
Bookings with event technology services ONLY may be cancelled up to 3 calendar days prior to the booking. After this, you will need to contact the appropriate room scheduler to cancel the booking(s) on your behalf. Cancel bookings as soon as possible.
Bookings with catering and/or room setup may be cancelled up to 7 calendar days prior to the booking. After this, you will need to contact the appropriate room scheduler to cancel the booking(s) on your behalf. Cancel bookings as soon as possible.