Requesting Room Setup Services‌

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Room setup services MUST be requested for event space requests.


Room setup services MAY be requested for events in classrooms, depending on the needs of your event. An example of this might involve a panel table set up at the front of the classroom. Consult with your event consultant if you are unsure as to what you should or need to request for your event. Room setup services can be requested after a booking has been Approved.


PLEASE NOTE THE FOLLOWING:

1. ROOM SETUP REQUESTS MUST BE SUBMITTED NO LATER THAN 7 CALENDAR DAYS IN ADVANCE

2. AFTER-HOURS (BETWEEN THE HOURS OF 5PM AND 9AM DURING THE WEEK AND ALL DAY ON WEEKENDS) REQUESTS MAY INCUR A SERVICE CHARGE. PLEASE CONSULT YOUR EVENT CONSULTANT ON THESE TYPES OF REQUESTS.

3. ACCOUNT NUMBERS (“CHARTFIELDS”) ARE REQUIRED WHEN REQUESTING SERVICES


You can request room setup services as follows:

1. Log on to Virtual EMS using your Stern username and password

2. Click on Reservations->View My Requests

3. Locate the appropriate reservation and click on the name:


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4. Find the specific booking you are looking to add services to and click on the green “+” icon:


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5. Click Setup Needs

6. Specify the start and end time

7. Select “Room Request Details” (Quantity=1)

8. Add the details of your request in the “Special Instructions” box:


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9. Enter the chartfield that will be used if/when payment is required

10. Click "Save". If your reservation contains more than one booking, you will be prompted to apply the same setup to all or some of the other bookings:


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Select all or some of the bookings as needed and click “Save”. If you don’t want to apply the requested setup to other bookings, click “Do not apply to additional bookings”


To request an additional room setup request for the same booking, repeat steps 1 through 10 above, changing the start and end time and instructions as appropriate. An example of this would be an all-day booking in Cantor Boardroom that runs from 7:30am until 6pm. From 7:30am to 3:00pm, you might want the room to be set up for breakfast and lunch. From 5 to 6pm, you may want the room to be set up for a reception. In this scenario, you would submit one request from 7:30am to 3:00pm and a second one from 5pm to 6pm.

  

 

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William Lem,
Nov 23, 2015, 8:56 AM
ą
William Lem,
Nov 23, 2015, 8:56 AM
ą
William Lem,
Nov 23, 2015, 8:56 AM
ą
William Lem,
Nov 23, 2015, 8:56 AM
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