Basic Terminology‌

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Virtual EMS introduces two new terms that you should familiarize yourself with before logging on and submitting requests. These terms are defined below:

  •  Reservation

A reservation is the “who” and the “what” of an event. For example, Admissions (the “who”) can reserve some space for an Open House (the “what”)

  •  Booking

A booking is the “when” and the “where” of an event. Using the example above, Admissions can book Paulson Auditorium (the “where”) for its open house on March 16, 2016 from 9am to 5pm (the “when”).

Reservations can contain multiple bookings. Examples of such reservations include recurring meetings, large events such as Launch or Langone Lab, etc. Having related bookings under one reservation allows you to see them in one place:

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From here, you can perform a number of actions including – but not limited to – requesting services and canceling one or more bookings.

  •  Services

Services can be requested for bookings and include the following:

    • Room Setups

Please note the following:

  1. Room setup requests MUST be submitted by no later than 7 calendar days prior to a booking. Last-minute (i.e., less than 7 calendar days) requests must be submitted to your event consultant as soon as possible
  2. Room setup requests MAY be submitted for classrooms and conference rooms. An example of a classroom setup would be to have a panel table set up at the front of the room.
  3. Room setup requests MUST be requested for the following rooms:
    • Cantor Boardroom (KMC 11-75)
    • Abbe-Bogen Faculty Lounge (KMC 11-85)
    • Barr-Kawamura Commons (KMC 5-50)
    • Gardner Commons (M1-100)
    • Commerce Room (L101)
    • Tisch 411-413

Please consult with your event consultant regarding any room setup questions you may have.
  • Event Technology
  • Catering
     

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William Lem,
Nov 23, 2015, 8:59 AM
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